skip navigation

SCYR is hiring: Membership Coordinator

By SCYR, 02/22/18, 12:15PM PST


Position Description

SCYR is the governing body for all youth (18 & under) and high school rugby in southern California. With over 5,000 members and 100 clubs & high schools, SCYR is large and growing fast, with significant and increasing member service needs.


The SCYR Membership Coordinator will report to the Executive Director and  work  under her guidance to manage key tasks in administration and member services, as well  as additional special projects as needed.  This position is  full-­‐time,  with  40 or more  hours  of  work  per  week anticipated


Qualifications & Competencies

The Membership Coordinator must show a  demonstrated  commitment  to  the  growth and development of the game of rugby in the Southern California, as well as knowledge of, and experience with, youth sports. A Bachelor’s degree is required. Four years of work experience, including competence with  data  management  systems and all common software, as well as experience with managing multiple projects simultaneously, is strongly  preferred.


Excellent oral & written communication skills must be demonstrable, along with the  ability to set and implement a detailed plan and to manage complex  logistics.  Adaptability and the ability to update priorities as needed are critical traits, as is the   ability to collaborate effectively with  internal  and  external  stakeholders.  The Membership Coordinator will be a key point of contact with SCYR members and other stakeholders and a friendly and positive personality  matched  with a service-­‐ oriented “can-­‐do” outlook is vital to the success and effectiveness of the position.


Duties  & Responsibilities

  • Manage the athlete registration process, including assisting coaches, administrators and parents with the MatchApt system
  • Manage athlete, coach and administrator compliance with SCYR registration, certification, and participation policy  requirements
  • Support SCYR communication pathways and protocols including website, direct emails, newsletters, social media, etc., to ensure active and participatory engagement with membership and a broader external   audience
  • Provide logistical planning and support for playoff events and SCYR tournaments (venues, trophies, food, merchandise, setup, etc.) and meetings (Annual Conference, Member Council meetings, etc.)
  • Manage the Inbound/Outbound Tour process and assist with SCYR Tournament Sanctioning Process and follow up
  • Manage donor acknowledgement/receipt process
  • Deliver responsive & professional customer-­‐focused member service at all times
  • Assist and support the Executive Director as needed on designated projects


Hiring is on a rolling basis; send resume & cover letter to