New Reimbursement Procedures 11/1/2013

Posted by Bill Caulfield on November 4th, 2013

To claim reimbursements for per diem, mileage or expenses, as of November 1, 2013:

When requesting per diem or reimbursement, please use the templates below.  Per diem requests should be separated by date and reimbursements separated by item.  The request can be sent as an attached Word doc or in the body of the e-mail.  For all reimbursement requests, the original receipt must be accompanied with the reimbursement request.  Please verify before making a large purchase if reimbursement is authorized for the expense.  Checks will be cut monthly.  If the Payout Request is received by the 10th of the month, the check will be mailed by the 20th of that month.  If a request is received Not In Good Order, a response will be sent listing the Issues and Resolutions.  Any questions can be addressed to treasurer@scrrs.net.

Example:
Per Diem Request 
Date: 01JAN01
Event: UCI v UCR
Mileage (optional):
Role: Referee
 
Per Diem Request 
Date: 05JAN01
Event: Old Aztecs v OMBAC
Mileage (optional): 12 miles
Role: Assistant Referee
 
Reimbursement Request  – Original Receipts Required
Date: 01JAN01
Event: UCI v UCR 
Location: UCI
Role: Referee
Expense being reimbursed: $5 parking
 
Special Instructions: please mail this check to PO Box 12345, Happy Place, AP 02735

 

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